Privacy Policy

This privacy notice explains how we process your personal information in connection to RWE’s application for planning permission to construct, operate, maintain Quarry Solar Farm.

The notice has been developed in accordance with applicable data protection laws, including the Data Protection Act 2018, UK General Data Protection Regulation (UK GDPR) and Regulation (EU) 2016/679, the EU General Data Protection Regulation (EU GDPR).


Who we are

RWE (The company, we, us and our) is registered with the Information Commissioner’s Office as follows:

RWE Renewables UK Solar and Storage Limited
(Registration number ZB736414)

And are the data controller of your personal information.

If you have any queries in relation to how we process your personal information, or regarding anything in this notice, you should contact our Data Protection Officer at:

RWE Renewables UK Solar and Storage Limited
Trigonos
Windmill Hill Business Park
Whitehill Way
Swindon
SN5 6PB

or email dpo-UK-Ireland@rwe.com

We have appointed Meeting Place as Data Processor’s, to facilitate public consultation, record, analyse and make statutory submissions on our behalf.


Why we collect and process your personal information

We collect, store and process personal information to ensure compliance with legal and regulatory industry requirements as a responsible data controller.

In order to do this, we process your personal information for several purposes, including:

  • Managing stakeholder relationships, to contact you regarding any feedback you may have provided during the public consultation process.

  • To keep you updated about the proposals discussed at our consultation event. We may do this by letter, telephone or email.

  • As part of the application and examination for planning permission, including:

    • Our public consultation about our proposals for Quarry Solar Farm.

    • Where necessary we may be required to engage in negotiations with people affected by the proposed development, for instance to acquire land from them.


Our lawful basis for processing your personal information

We process your personal information:

  • to comply with our legal obligations that we are subject to e.g., planning & environmental laws,

  • where we or our associated third parties has a legitimate interest.

  • We may also process your personal data with your consent. You can withdraw your consent at any time. You can do this by contacting our data protection officer.


What personal information we collect and the way we obtain it

We collect land information and use publicly accessible data available from sources such as the Land Registry, who can provide up to date information about properties and associated land. We also utilise information and validate against available online registers (e.g Electoral Roll, Trace IQ and Royal Mail ). We collect and analyse information from third parties, such as information obtained during the course of land negotiations.

Personal information we collect includes:

  • Name

  • Email address(es)

  • Postal address

  • Telephone number

  • Feedback, comments and electronic/ hard copy correspondence

  • written submissions made by interested parties and others involved in the planning appeal process

  • Where we have an interest in your land, information may include e.g. freehold, leasehold, restrictive covenant, mines and minerals rights, easements, private rights of way etc.

  • Social media handles

Virtual Events:

  • IP address

  • display name

  • self-image – if video shared

  • Video or audio


Special categories of personal information

We do not process any special category personal information. If this changes, we will inform you.


Who we share your personal information with and why

We may share your personal information with third parties that include Government, Planning Inspectorate, Local Authorities/Councils, as required for compliance with the Town & Country Planning Act 1990 (as amended), Planning Act 2008, Environment Act 2021, Environmental Permit Regulations 2016 and any other associated Regulations.

These third parties also include any companies within the RWE Group that provides us with business support.

We may be required to share information to comply with a legal obligation, for example, for health and safety purposes;

We may want to pass your information to organisations we work with who deliver a service for us, such as third parties we contract with directly to help us facilitate public consultation and assist with Planning Permission applications.

Any disclosures of personal data are always made on a case-by-case basis, disclosing the minimum personal information necessary for the specific purpose and circumstances and with the appropriate security controls in place.


Our approach to international transfers

Where your personal data is transferred outside the UK, we will ensure that there are appropriate safeguards in place to comply with applicable data protection laws.


How long we keep your personal information

Your personal information may be held in both paper and electronic forms in accordance with our retention periods, which are based on legal, regulatory and business needs.

Your personal information may be anonymised and converted into statistical or aggregated data which is then used to produce statistical research and reports.


What your data protection rights are

You have various rights under data protection laws, including the right to:

  • Access, known as a subject access request. You have the right to ask us for copies of your personal data

  • Rectification – to request correction of inaccurate or incomplete information that we hold about you

  • Erasure – you can request that your information be deleted in certain circumstances

  • Restriction – you can request that we restrict the use of your information in certain circumstances;

  • Data portability – you can request that we copy or transfer your information from one IT system to another in certain circumstances;

  • Object to how your personal information is used in certain circumstances;

You are not required to pay a charge for exercising your rights in most circumstances and we have one month to respond to you.

If you wish to exercise any of your data protection rights, or have a query relating to them, please contact the Data Protection Officer.


The Information Commissioner’s Office

The Information Commissioner’s Office (ICO) is the regulatory body for data protection matters in the UK.

You have the right to make a complaint to the ICO.

You can contact the ICO as detailed below:

  • Writing to: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

  • Telephone: 0303 123 1113

  • Website submission: https://ico.org.uk/make-a-complaint/